Virtual - FRIDAY, APRIL 20
Join us for the day this spring as the Enactus United States teams and partners come together for the start of the competition season. Teams present a live, multi-media summary of entrepreneurial-based projects they have developed and implemented.
Walmart Global People Center (GPC)
508 SW 8th St
Bentonville, AR 72716
Virtual Regional Information for Students:
Virtual Regional Competitions can help mitigate financial barriers for teams who are not geographically located in close proximity to regional city locations. Virtual competitions allow teams to fully engage in the Enactus network and provide an additional opportunity to advance to the U.S. National Exposition.
Who Is Eligible?
Unless otherwise indicated on the event registration page, virtual competitions are open to all Enactus USA teams, regardless of geographic location. Due to technical and space limitations, virtual competitions will have a limit to the number of teams who can compete, which is determined on a first-come, first-served basis. Teams will be required to register by the published deadline in order to compete virtually. The deadline will become available when registration opens near the end of 2017.
How Will It Work?
Teams participating in the virtual regional will need to submit all competition documents to Enactus United States by NO LATER THAN APRIL 6, 2018 to be eligible to compete in the Virtual Regional Competition.
The competition will follow the following format:
- Enactus USA will have competition rooms at Walmart Global People Center in Bentonville, AR designated for the Virtual Regional. Teams competing in the Virtual Competition will only be competing against other virtual teams.
- All Virtual Competition judging will occur in person. Judges will be randomly assigned to league rooms. All judges will be required to remain in league rooms during all presentations. Any judges that leave during a presentation will not be able to vote during the scoring process.
- Walmart and Enactus USA will provide two screens to display the presentation materials provided by the virtually competing Enactus teams. One screen will display the Enactus team’s student oral presentation and the other screen will display a timed or recorded audio/visual presentation to accompany the team’s presentation script.
- Each team will receive 25 minutes to present, which will be comprised of the following: (a) Three-minute set up period where two (2) Enactus staff will distribute pre-printed annual reports and team biographies provided by the competing Enactus team, (b) 17 minutes for the pre-recorded oral and audiovisual presentation, and (c) a 5-minute live question and answer (Q&A) session, which will take place with the presentation team and judges via video conference.
- For the Q&A period, teams will be asked to join the league room via a videoconferencing link provided by Enactus USA. At a minimum, the presenting students should be present for the Q&A period yet all active Enactus students are eligible to participate in the Q&A just like at a live Regional Competition. One day prior to the competition, Enactus USA will provide a “tech check” period to ensure all audio and video is working for the team to join the virtual competition room. On the day of the competition, teams will have an assigned time slot to join the 5-minute Q&A period using the videoconferencing link.
- After all teams have presented in the virtual competition leagues, judges will begin the voting process to select the Regional Champions from each league. Leagues will advance teams based on the standard process for in-person Regional Competitions. All Virtual Regional Champions will receive a trophy to be sent to them via the postal service and $1,000 Prize Money to be used toward travel to National Exposition. Please review the Enactus United States Team Handbook Companion for more information on regional advancement and allotment of prize money. All Regional Champion teams will be expected to compete live at that year’s National Exposition.
What Does My Team Need to Do?
- Register for the Virtual Regional Competition by the published deadline.
- Submit an initial Team Portfolio Report prior to competing. This document can be updated until June 1, but the initial report needs to be submitted prior to the virtual competition. It can be accessed via the Competition Resource Page on our website.
- Submit the following to Enactus United States no later than April 6, 2018:
- One video of the Enactus presentation team giving their 17-minute oral presentation uploaded to a cloud-based storage site and a direct download link.
- One timed multimedia presentation (FILE TYPE MUST BE .MP4 FORMAT ONLY). This presentation must be timed and correlate with the oral presentation from the team as Enactus United States will not be controlling any slide decks or presentation materials. Both the presentation team video and multimedia presentation video should be saved to a cloud-based storage site(Google Drive, Dropbox, etc.) and the link must be emailed to: Jenny Murphy, Enactus USA - firstname.lastname@example.org.
- Twenty-five (25) Annual Reports and Team Biographies (biographies optional, see Enactus Team Handbook for guidelines) should be printed by the Enactus team and mailed to Enactus United States Headquarters.
- A printed and signed Project Verification Form must be included with the annual reports that are mailed to Enactus Headquarters. You can find the Project Verification form on the Enactus United States Competition Resources. Both the Annual Reports and the Project Verification Form need to be mailed to Enactus united States Headquarters, to be received by no later than APRIL 6, 2018. Please send these materials to:
Enactus USA Programs
1959 E Kerr Street
Springfield, MO 65803
- Ensure you have a working videoconferencing hardware for the Q&A Period of your presentation.
- Attend the mandatory Virtual Regional Instructional Conference Call for all teams competing virtually. This call will be scheduled for the first week of March 2018. All teams register for and/or considering competing in the virtual competition will be notified of the scheduled date and time and be sent a link and instructions for joining the conference call.
- Participate in the virtual tech check, scheduled for April 19, 2018. Approximately 48 hours prior to the tech, all registered competing teams will receive an assigned time slot for the virtual tech check and a link with instructions on how to join the video conference. This will allow teams to test their equipment video conferencing technology that will be used for the live Q&A on the day of the competition. Each team will be given 15 minutes to check their technology. Make sure to use the same computer and equipment during the tech check that you will be using the day of the competition.
Helpful Guidelines for Presentation Videos
- Teams should upload their videos in the highest quality setting to a cloud-based storage site and send a direct download link to the Enactus staff person indicated on the event webpage by the published deadline.
- For the presentation team video, please film the presenters in front of a blank, simple background, such as a plain white or brick wall.
- Presentation team members should be dressed in business formal attire, just as they would be at a live Regional Competition.
- Make sure the location you film your video in is quiet and does not have background noise that will make it difficult to hear your presentation.
- Practice presenting several times to ensure your presentation flows in unison with your multimedia presentation.
- Both the team presentation video and the multimedia presentation should be sent in .MP4 format. If videos are sent in any other format, teams will be notified they need to convert their videos to MP4 format and resend links before the specified deadline.
- Make sure to use the same computer and equipment during the tech check that you will be using the day of the competition to avoid any unforeseen technical issues.
NOTE: Since you are representing your institution and Enactus United States as a whole, we strongly encourage teams to ensure their recorded oral presentation is as professional and quality as an in-person presentation. All presentations will be reviewed. Enactus USA reserves the right to request edits if quality standards are not met.